X. Forum Preparation, Management, and Products in 21 Steps: Checklist

(Groups I, II, and III are to be advanced simultaneously.)

I. Facilitation

(1) definition of objectives (products and deadlines) of the forum [see Chapters II and VIII]
(2) identification and preparation of the Facilitation team (distribution of roles ) [see Chapter V]
(3) setting up a working and debating calendar [see Chapters II and VIII]
(4) collection of reference documents [see Chapter II]
(5) preparation of the working document(s) (writing-translation) [see Chapters II, III, VI and VII]
(6) writing-translation of the basic forum information [see Chapters II and III]
(7) customization of the 3 working-rule texts [see Chapter II]

II. Participants

(8) identification of potential participants [see Chapters II, VII and VIII]
(9) reaching out to potential participants (writing-translation and sending of invitation) [see Chapters II, III and VII]
(10) sending the preliminary working document(s) to participants (1 month to two weeks before the opening of the debate) [see Chapters II and VII]
(11) subscription of interested participants and assurance that everyone knows the working rules [see Chapter II]

III. Technical Platform

(12) identification of the working languages [see Chapter III]
(13) setting up the Web site [see Chapters II, III and VIII]
(14) setting up the discussion list according to answers to the invitation [see Chapter II, III and VIII]
(15) setting up the list-management program (“sympa,” or any other) [see Chapters II and III]

IV. Debate

(16) introductions of participants (two weeks before the beginning of the debate) [see Chapters II and VI]
(17) discussion per topic (intermediate deadlines based on a two-week unit) [see Chapters II, III, V, VI, VII and IX]
(18) writing of summaries of debates on a regular basis (weekly / bimonthly / monthly) [see Chapter V]
(19) closing of the forum (at least one month before the last deadline) [see Chapters II, VI and VII]
(20) writing, translation, and circulation of product documents (proposals, conclusions, assessment, etc.) [see Chapter III]
(21) event / final product

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